Vehicle Driver Policy

The safety of the drivers and occupants of our church vehicles is the primary concern of Prairie Grove Christian Church in establishing these guidelines and procedures. Therefore prior to receiving approval to operate the church vehicle, certain requirements must be met and the following items completed:

• Meet the requirements listed below under “Driver Guidelines”
• Read and review all additional enclosed information
• Submit to the church office:
o The completed enclosed Driver Acknowledgement/Screening Form
• Once the office has received the above information, you will be evaluated for use of the church vehicles and notified of approval for driving church vehicles.

Driver Guidelines

• All drivers must be at least 21 years old, with four years’ driving experience.
• Drivers should not have more than one at-fault accident or one minor traffic violation within the last three years.
• Drivers having violations such as careless driving, reckless driving, or driving under the influence, with in the last five years, will not be allowed to operate church vehicles.
• Drivers above the age of 75 must maintain a clean driving record and submit a letter of good health from their physician on an annual basis.
• All drivers must be properly licensed for the size of vehicle being driven.
• When individual drivers’ licenses are renewed, a Driver Acknowledgement/Screening Form must be submitted to the church office.
• Although you are encouraged to have a cell phone in the vehicle for emergency purposes, drives must not use a cell phone for any purpose (calls, texting, etc.) while the vehicle is in motion.
• At all times, obey posted speed limits and rules of the road.

Trip Guidelines

• The vans are to be used for church-approved activities only. All vans must be scheduled through the church office and written on the vehicle reservation calendar. Unless an emergency situation arises, those who have properly reserved vehicles take priority.
• Vans keys can be picked up at the church office during normal church office hours. It is the responsibility of the vehicle driver to return all keys.
• The driver and/or trip leader is responsible for having the necessary emergency contact information available on each passenger.
• Should an accident occur, the driver and/or trip leader (after contacting the police) should contact the appropriate Staff Leader or Elder as soon as possible. The insurance company will then be notified of the accident. An accident form should also be completed as soon as possible.

Vehicle Guidelines

PGCC strives to provide regular maintenance to our church vehicles and ensure it is ready for regular use. In addition, our drivers should use consistent and safe practices in preparing for trips and driving church vehicles. The following suggestions are not comprehensive but are intended to be a list of minimum requirements to use when operating church vehicles:


• Visual inspection. Walk around the vehicle and check for proper tire inflation and for engine, radiator, or transmission leaks, etc. Check tire pressure and tire wear. Pressures are specified on the manufacturer’s label on the inside of the door and in the owner’s manual. Also check for any unusual wear or cracks on the tire tread.
• Lights. Check to see that headlights, brake lights, hazard lights and turn signals are in working order.
• Fuel level. Check to be sure that you have adequate fuel for the trip.
• Mirror adjustment. Adjust rear and side view mirrors for proper views.
• Windshield and windows. Clear the windshield, front door windows, side view mirrors and rear door windows of frost, debris, etc. Check that windshield wipers are working.
• Horn. Check that the horn is operating properly.
• First Aid. Check to see that a first aid kit and fire extinguisher are in the vehicle.
• Braking information. Check to see that brakes are working properly.
• Seat belts/passenger safety. Drivers and passengers are required to wear seat belts at all times. Passengers are not to move about the vehicle when it is in motion. Passengers should occupy the seats from the front of the van and fill in seats to the rear as needed. Leave the back empty if space allows.
• Cleanliness. The driver and/or trip leader is responsible to see that his/her passengers properly dispose of all drink cans and bottles, food wrappers, candy, cups, etc. when the vehicle is returned from a trip. The vehicle should also be vacuumed and washed if needed.
• Security. Ensure that all doors, including rear doors, are locked when the trip is complete and keys, if applicable, are returned to the church office.

Driver's Information

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In the past three years have you:

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